Exhibitors, sponsors and AWE organizers will not distribute “giveaways” to participants in favor of digital giveaways.
By eliminating physical takeaways (like bags, logo imprinted items, etc.) AWE is minimizing touch points and the spread of germs.
Exhibitors will be expected to disinfect their respective booths and exhibits regularly using their own cleaning materials throughout the event. As described above, the use of sampling and distributing physical, promotional materials is prohibited in favor of all materials being shared digitally. The cleaning standards include ALL demo equipment equipment such as headsets, eyewear, etc. which must be disinfected by exhibitors after each use prior to the next use.WHY?
With instructions and guidelines of how to regularly disinfect their booths and exhibits, our exhibitors can contribute to our full plan of micro and macro cleaning efforts. The elimination of physical materials in favor of sharing promotional items physically can also contribute to sustainability efforts in addition to minimizing risk and contact between people.
Food & Beverage Services
AWE will work with food & beverage service providers in offering food in pre-packaged and/or in closed containers. Seating areas will be arranged to follow the CDS, and payment by credit card will be required. (No cash transactions.)WHY?
AWE’s commitment to health and safety expands to food and beverage where every effort is being made to minimize risk. By eliminating buffets and open service options, a stricter control for food safety can be provided. Combined with seating arrangements following the CDS, food and beverage can be enjoyed at a higher level of service for our audiences.
Increased hand sanitizer stations at Hyatt & Santa Clara Convention Center
Hand sanitizer stations placed throughout both venues and replenished regularly. WHY?
In addition to washing your hands regularly and thoroughly, world and country health organizations recommend alcohol-based hand sanitizers to prevent the spread of infections and decrease the risk of getting sick. AWE is committed to making hand sanitizer stations readily available throughout our event spaces, particularly at key locations.
Increased cleaning protocols at Hyatt & Santa Clara Convention Center (SCCC)
SCCC: Rigorous cleaning schedule for all public areas (escalators, elevators, restrooms, etc.) and sanitizing of meeting rooms between sessions.
Hyatt Hotel: Rigorous cleaning schedule with medical grade cleaning products on surfaces in our public areas every 30 minutes and sanitizing of meeting rooms between sessions. Upgraded cleaning protocols for guest rooms and suites as well.
AWE’s partnering venues will provide a visible, enhanced cleaning regime. Cleaners are equipped with PPE with an increased focus on key touchpoints, including restrooms, food and beverage areas, and help points.
Increased Communication via Show Website, Apps, & SMS
AWE will continue to clearly communicate the guidelines for the AWE USA 2021 event through all channels, with the specific details available on the show website and app and immediate or urgent messages sent via SMS.WHY?
Communication is a critical success factor in this program achieving its objective to build confidence for all people who participate in and visit AWE events. AWE’s Health & Safety Guidelines will be communicated through all channels, with the specific details available on the show website and app and urgent news via SMS.
Society of Independent Show Organizers
International Association of Exhibitions & Events